Getting Started with FSU Zoom

Zoom is an industry-leading web conferencing platform which is ideal for hosting group calls, remote meetings and web conferences for up to 300 people, and works on desktop and mobile devices. FSU has a site license that enables all students, faculty and staff to use it and participants don't need to have a Zoom account to join meetings.

FSU instructors be sure to check out Using Zoom in FSU Canvas!


 Account Creation

  1. To create your FSU Zoom account, go to
  2. Select Sign In under the account you want to access: Secure Zoom for faculty, staff and students or Zoom for protected health information {HIPAA}*
    *Zoom for protected health information {HIPAA} should be used by employees who work with Protected Health Information (PHI)
  3. Sign in with your FSUID and password 

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Download the App

Download the client: Zoom Download Center
Get the mobile app: Google Play or Apple App Store 

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Sign in

  1. Open the Zoom app and select Sign In
  2. On the sign in screen, select the option to sign in with SSO
  3. Next, enter fsu or fsu-hipaa (based on the Secure Zoom for faculty, staff and students or Zoom for protected health information {HIPAA} account you created) as the company domain and select Continue (or Go on mobile devices)

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Host a Meeting

Download the Desktop and Mobile Apps

  • Use the New Meeting button to instantly start a meeting with a random meeting ID, click the arrow next to New Meeting to be given options to enable/disable video in your meeting or use your Personal Meeting ID
  • A Personal Meeting ID (PMI) is your personal meeting room permanently reserved for you and colleagues to easily access with a personalized link. Your PMI is ideal for use with people you meet with regularly. However, because it is always accessible with the same Meeting ID and personal link, it should not be used for back-to-back meetings or people you do not meet with regularly. To find out more, visit Using Personal Meeting ID
  • Use the in-app Schedule button to schedule a meeting for the future, or schedule meetings from the web at
  • You can also schedule meetings using a Zoom Outlook Web Add-in or Zoom Outlook 2013/2016 Add-in
  • Schedule meetings through your web browser using Chrome or Firefox plugins
  • To add co-hosts to your meeting, see Enabling and Adding a Co-Host

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Key Scheduling Options

  • Recurring meeting - Generates a Zoom Meeting ID that can be used repeatedly
  • Meeting ID - Choose between generating a Zoom Meeting ID automatically or using your Personal Meeting ID (See What is a Meeting ID?)
  • Video - Choose between having video automatically on or off for the host and participants
  • Audio - Select Both for audio so that all participants can speak up or listen in through their device or by phone call

For information on other ways to schedule meetings, see How do I schedule meetings? 

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Invite Others

Inviting others to a scheduled Zoom meeting is easy, you can copy an invitation to paste and share it anywhere!

Zoom desktop app:

  1. Click Meetings and select the scheduled meeting
  2. Click Copy Invitation

Zoom mobile app:

  1. Go to Meetings and select the scheduled meeting
  2. Press Add invitees
  3. Choose Send Message (to send a text) or Copy Clipboard (to paste in another message format)

FSU Zoom web portal (

  1. Sign in to your Zoom account with your FSUID and password
  2. From the Meetings page
  3. Next to Time, click on Outlook Calendar, to generate a .ics file that you can import to your Outlook calendar
  4. You can also click Copy the invitation in the Invite Attendees portion of your meeting page

For detailed instructions on other ways to invite to your Zoom meeting, see How do I invite others to join a meeting? 

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Joining a Meeting

Join with the URL:

  1. Open the meeting invitation and click the meeting URL provided under Join Zoom Meeting (see example image below)
  2. This will open a web browser which may prompt you to either launch the meeting or download and install the Zoom desktop app (if you haven't already)

Join via Zoom (desktop or mobile) app:

  1. Select Join
  2. Enter the Meeting ID number and your display name
  3. Select if you would like to connect audio and/or video and click Join

Join via Web Portal:

  1. Go to
  2. Enter the Meeting ID number and click Join

Join via Phone Call:

  1. Open the meeting invitation on your mobile device
  2. From your mobile device tap one* of the links under One tap mobile

For detailed instructions and information on other ways to join a meeting, see Joining a Meeting 

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Audio/Video Setup

  1. Before joining a meeting you can follow Zoom's guide to test your audio settings/ or test your video settings
  2. During a meeting, click the microphone or camera buttons to mute/unmute yourself or start/stop your video


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Share my Screen

  1. During a meeting, click Share in the meeting toolbar to select a screen or application window to share with participants (click the arrow next to Share if you're a host and need to access sharing options for the meeting)
  2. Then select a screen, desktop application, or the collaborative whiteboard and click Share. If you wish to share a video or audio file playing on your computer, be sure to check the Share computer sound and/or Optimize Screen Sharing for Video Clip options before sharing.

For detailed information on Sharing during a meeting, see How Do I Share My Screen?

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Using Zoom in your FSU Courses

You can use Zoom in your Canvas courses for synchronous (real-time) interactions with your students. Some examples of synchronous interactions are real-time lecture delivery where you expect students to be “present” during the lecture, fostering student collaboration, and offering virtual office hours. Keep in mind that using Zoom is at your discretion as an instructor – you can use it as much or as little as you would like depending on what is best for your course objectives. For example, if you are already using Kaltura to record and share asynchronous lecture videos, then you do not need to use Zoom for lecture delivery. Instead, you can choose to use Zoom only for virtual office hours.

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Additional Resources

Access and configure your FSU Zoom

Helpful Links

Visit the Zoom Help Center and resources below for user guides, live training and additional assistance.

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