Florida State's Information Technology Services provides a Web Content Management System (WCMS) for the university departments to easily manage their web presence.
Why would you want to use this centralized resource?
Centrally supported WCMS should be lower due to economies of scale in IT resources allowing smaller departments to have an easily managed web presence. The result should also be more reliability and security due to specialization of central IT staff. Staff moving from one department to another can use their WCMS skills in their new department.
Content Owners Can Be Responsible for Updates
Using the WCMS allows content owners to make their own web page updates, thereby relieving the webmaster of this burden. Content owners can be nontechnical and limited to directories or pages within a site. This includes, but is not limited to, updating sliders, images and text. This will free up resources of more technical staff, who will have more time for more complex web design activities while allowing updates needed quickly to be added in a timely manner. Content can be run through a process where the editor may not be the same person who will approve the edits, using workflow. A WCMS will also allow for viewing prior revisions and restoring a page from an older version.
Coherence of Web Presence
Florida State University is looking to see that all departmental web pages will work together to appear as one website and as a result avoid confusion to a web visitor going from departmental page to departmental page. With more centrally maintained templates, the WCMS will enable smaller units to create and maintain their own sites and content without having an internal design staff. Smaller and larger departments have the same features available to them, without duplicating the cost.
Future Design Changes
At some point, the university will once again decide to change the look and feel of its web presence. When this happens, the WCMS sites can be changed quickly with redesign of the templates only, leaving the navigation and content for each departmental page in place. ITS will also plan for a mobile friendly template where your site will be viewable on phones and tablets with such a design change.
Florida State's WCMS offers secured sites using https: protocol to encrypt sites to protect the privacy and security of your users as well as the integrity of your website.
Responsive Design with Mobile First
Having a site that adjusts to the size of the device screen, so you don't have to pinch and zoom to read the content, is a must. While the desktop experience is still important, the mobile experience is growing and must be considered in your website design.
When the university website is accessible to people with a diverse range of hearing, movement, sight and cognitive ability, it works for all people. With a WCMS, some of the basic requirements of accessibility are managed at the web template level to make each site at Florida State more accessible.
Flexibility of Content and Views
The WCMS offers a variety of content types, from people to news, as well as custom options. Then you can view the content in a variety of ways, like as the content of a single page, in an RSS feed or in a small part or block of a web page.
From the first day your site goes live, analytics are gathered as they are part of the overall university account. When ready to view them, just ask and you will have access, and we can show you how to segment your unit's data.
As an added benefit, using the calendar.fsu.edu university events calendar enables the FSU community a single place to view public university events. To bring these events into FSU WCMS, a Florida State branded widget is available to view your unit calendar on your webpages.
Added Bonus... Disaster Recovery
With the FSU WCMS in the cloud, there is less worry about disaster recovery. We can be more confident that we will be able to recover from a disaster caused by hardware or electric failure on property, and expect no downtime at all. Websites in the cloud mean FSU sites are available 24-7 during these times when we have other worries we cannot control. Control what we can.
As new functionality is introduced to the WCMS, your unit will have access to the latest developments. Communication through the FSU WCMS listserv will help you keep up with what's new! Support and training are offered as well, just put in a case with the ITS Service Desk and make the request.