SharePoint Online Responsibility Chart

The following chart shows a list of tasks that can be performed with a SharePoint Online site and the person responsible for performing the task.

Task

Site Collection Admin

Site Owner

End User

Contracted Vendor

ITS

Create primary site collection for department

 

 

 

 

X

Create subsite

X

X

 

 

 

Create new page

 

X

 

 

 

Check in document that is checked out

 

 

X

 

 

Override document that is checked out / override check in

X

X

 

 

 

Add user to site

X

X

 

 

 

Create list

X

X

 

 

 

Add item to list

 

 

X

 

 

Delete item from list

 

 

X

 

 

Edit item of list

 

 

X

 

 

Create workflow

 

X

 

 

 

Troubleshoot a workflow / alert / list / calendar / permissions

X

X

 

 

 

Create custom solution for a process

X

X

 

X

 

Create alert

 

X

 

 

 

Check alert

 

 

X

 

 

Manage alert

 

X

 

 

 

Quick advisement to department on possible solutions (<one hour)

 

 

 

 

X

Consult department for complex business processes, workflow and the creation of formal strategy and enhanced business value of SharePoint

 

 

 

X

 

Bulk upload of files

 

 

X

 

 

Transfer ownership of SharePoint site

X

X

 

 

 

Delete site

X

 

 

 

 

Sync document library

 

 

X

 

 

Update user profile

 

 

X

 

 

Report bad content to security

 

 

X

 

 

Read and understand the SharePoint governance document

X

X

X

 

 

Create and manage site workflows and user permissions

X

X

 

 

 

Train department site owners, support staff and end users

X

X

 

 

 

Create sites for departments

X

 

 

 

 

Restrict document permissions to read only

 

X

X

 

 

Designate local tech staff as SharePoint site collection administrator (primary and secondary administrator recommended, at minimum)

X

 

 

 

 

Provide end user support for department site collections

X

 

 

 

 

Contact ITS Service Desk for support (site collection administrator submits case)

X

 

 

 

 

Store only data that is not confidential and not subject to regulation

X

 

 

 

 

Contribute to development of IT procedures, documentation and communication

X

X

X

X

 

Contribute to development of best practices for site collection administrators

X

 

 

 

 

Share experiences and perspective on effectiveness of particular uses of SharePoint

X

 

 

 

 

Configure versioning

X

X

X

 

 

Recover file

X

X

X

 

 

Recover site

X

X

 

 

 

Communicate to other users about SharePoint

X

X

 

 

 

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