Mass Emails

Mass emails are official messages from Florida State University administration, colleges, departments and organizations that communicate information pertinent to the campus community. These messages often are sent from the FSU Important Announcements email address and include upcoming events, new systems or services and changes in university policies or operations. FSU representatives who have received vice presidential approval for their message can use mass emails to communicate with focused or campus-wide audiences.

Available To

  • Faculty
  • Staff
  • Departments


  • Deliver messages campus-wide or to focused groups within the FSU community
  • Notify students, faculty and staff of upcoming events and opportunities
  • Communicate important changes about university policies, scheduling or campus operations
  • Include graphics, links, tables and more in formattable HTML emails


  • All mass emails from Florida State University require approval from a university vice president.
  • Mass emails also must contain the following statement at the beginning of the message indicating vice presidential approval: This message has been approved by [Name], [Title], for distribution to all [audience].
  • When requesting a mass email, please provide proof of vice president approval and the completed statement above. 


There is no charge for this service.

To request a mass email, submit a support request with the following information:

  • Category: Faculty/Staff Services
  • Specialty Type: Request an email to campus
  • Detail: Choose the audience for the email (If the target audience is a combination of these groups or a different group, choose Other.)
  • Summary: Enter the mass email subject line
  • Details: Provide the following information:
    • The date the email should be sent
    • The specific audience for the message
    • Any other relevant information
  • Use Attach a File to provide:
    • A Word file of the email message with desired text formatting
    • Approval email from an FSU vice president
    • Banner and other image files (as necessary)
    • Excel spreadsheet with a list of EMPLIDs and/or email addresses (as necessary, if the message is going to a custom group of recipients)

Additional Information

Requests for mass emails should be submitted at least two business days prior to the intended release date to allow appropriate time for message formatting, approval and distribution.

ITS maintains a standard, university-branded template for mass emails and will work with requesters to ensure messages adhere to the template.


Submit a support request with the following information:

  • Category: Faculty/Staff Services
  • Specialty Type: Request an email to campus
  • Detail: None

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