Mass Emails

Mass emails are official messages from Florida State University administration, colleges, departments and organizations that communicate information pertinent to the campus community. These messages often are sent from the FSU Important Announcements email address and include information about new systems or services and changes in university policies or operations. FSU representatives who have received vice presidential approval for their message can use mass emails to communicate with focused or campus-wide audiences.
  • Faculty
  • Staff
  • Departments
  • Deliver messages campus-wide or to focused groups within the FSU community
  • Communicate important changes about university policies, scheduling or campus operations
  • Include graphics, links, tables and more in formattable HTML emails
  • All mass emails from Florida State University require approval from a university vice president.
  • Mass emails also must contain the following statement at the beginning of the message indicating vice presidential approval: This message to [AUDIENCE] has been approved by [VP NAME], [TITLE].
  • When requesting a mass email, please provide proof of vice president approval and the completed statement above. 

There is no charge for this service.

To request a mass email, submit a support request with the following information:

  • Category: Faculty/Staff Services
  • Specialty Type: Request an email to campus
  • Detail: Choose the target audience for the email.
  • Summary: Enter the mass email subject line
  • Details: Provide the following information:
    • The date and time of desired distribution
    • The specific target audience for the message
    • Any other relevant information
  • Use Attach a File to provide:
    • A Word file of the email message (see Additional Information for templates)
    • Approval email from an FSU vice president
    • Banner and other image files as necessary
    • Excel spreadsheet with a list of EMPLIDs or email addresses as necessary, if the message is going to a custom group of recipients

Requests for mass emails should be submitted at least two business days prior to the intended release date to allow appropriate time for message formatting, approval and distribution.

ITS maintains a standard, university-branded template for mass emails and will work with requesters to ensure messages adhere to the template. Below are a few word templates to assist with drafting and review and should be included in your support request.

HELP

Submit a support request with the following information:

  • Category: Faculty/Staff Services
  • Specialty Type: Request an email to campus
  • Detail: None