Proposal Instructions

Purpose

Florida State University is committed to enhancing instructional technology resources and to preparing its students to thrive in a technology‐rich work environment. That commitment includes engaging faculty and students in the strategic planning and decision-making process for instructional technology acquisition and implementation.

The university intends to fund projects which provide:

  • Significant value to students and faculty through the creation and support of high‐quality, relevant, and effective instructional technology
  • New or enhanced instructional technology
  • Accountability as to the use and impact of the technology funds on instruction
  • Compliance with one or more of the goals of the FSU Strategic Plan

Background

To accomplish the above, the university Information Technology Governance Council oversees the Student Technology Fee Advisory Committee, which is chaired by the University Chief Information Officer and is comprised of student leaders, faculty and senior staff.

The award methodology includes the following components:

  • Approximately one-third of the total revenue approved for distribution will be awarded to the colleges (including the Panama City Campus and International Programs) based on each college’s prior year instructional technology expenditures (as reported in the Annual Instructional Technology Expenditures Survey) and student credit hours, with the restriction that no college will receive more than 40 percent of its prior year expenditures on instructional technology.
  • Approximately one-third of the total revenue approved for distribution will be provided to the central IT units (Information Technology Services, Office of Distance Learning, University Libraries) for instructional technology enhancements that will deliver campus‐wide benefits.
  • Approximately one-third of the total revenue approved for distribution will be distributed in response to approved proposals that will improve instructional technology.

Eligibility

Proposals may be submitted on behalf of any university organization, not just the colleges and academic departments. The key for consideration by the Student Technology Fee Advisory Committee is that the proposed project, if funded, must enhance instructional technology resources for students and faculty, as specified by Florida Statute 1009.24.

Proposal Submission

Please use our online form to submit your proposal. If you previously submitted a proposal and are resubmitting due to COVID-19, note that the process is different. 

Submit Proposal Now

*Note: Select View Program >> Instructional Technology Development Proposals to begin the application process.

You will be asked to respond with the following information:

  • Proposal Description:
    Please summarize the purpose of the project. 
  • Choose Category
    Choose which of the following categories best describes your proposal: Course enhancement (either remote or distance); Online technology to support course (virtual lab software, collaboration, engagement, etc.); On-campus technology replacement for classroom or lab (projectors, servers, computers, etc.); On-campus technology expansion to support student learning (lab, wifi, etc.); Innovation project to improve instruction; Technology to improve faculty Instruction (tablet/stylus, computer, camera, microphone, etc.), or Temporary OPS staff to support online instruction (Canvas assistance, course material accessibility support, general technology support, etc.).  Additional questions may appear based on which category is selected.
  • Scope of Project:
    Please describe the scope of the project. The scope should include details of the personnel, resources, and tasks needed to reach the goal(s) of the project. 
  • Requested Project Amount
  • Recurring Costs:
    Please describe the recurring or future costs, including any additional funding sources available to support the costs.
  • Project Beneficiaries:
    Please describe the individuals or groups of individuals who will benefit from this proposal. 
  • Strategic Purpose:
    Please describe the project's alignment with the University's Strategic Plan, as well as IT strategic goals and technology architecture principles
  • Required Technology:
    Please describe in detail the technology that will need to be purchased (or acquired) to complete the project. 
  • COVID-19 Response:
    Please describe how the project addresses the critical needs of the university's COVID-19 Response. 

Please prepare the following attachments for your submission:

  • Budget template (.xls format)
  • Signed letter from your Dean or Department Head indicating support for your proposal
  • When using special formatting, please consider creating a PDF attachment to ensure that the formatting comes through appropriately
  • Any additional supplemental documentation (vendor quotes, etc)
  • Multiple attachments are accepted.  Please limit to a max of 3 attachments, including the Budget submission

Evaluation of Proposals

The Student Technology Fee Advisory Committee will evaluate proposals based on the following criteria:

  1. The project is aligned with one or more strategic goals articulated in the FSU Strategic Plan, as well as University IT strategy and technology architectural best practices.
  2. The project team is qualified to carry out this project, and the implementation plan provides a realistic representation and assessment of the resources, cost, and time required to complete the project.
  3. The proposal provides a realistic transition and continuity plan that identifies the resources, cost, and time required to move from project completion to ongoing operation and maintenance.
  4. The project budget includes only allowable expenses (see below).
  5. The project is consistent with Florida State University’s policies on the use of computing resources and makes efficient use of the University’s existing instructional technology resources, promotes collaboration and sharing of instructional technology resources between academic and/or administrative units.
  6. The project is aligned with the COVID-19 response.

Proposals are expected to address strategic instructional goals. Unused funds may be returned to the technology fee reserve.

Allowable Expenses

Proposal budgets are expected to cover the costs of project implementation and the transition from project implementation to ongoing use. These costs may include equipment, software, personnel and expenses.

Proposals must not include costs for ongoing operations or indicate that this funding is one time.

The following expenses are NOT ALLOWED:

  • Faculty or staff positions which are not fully dedicated to the project, especially if they are meant to be continued after project completion
  • Facilities renovations
  • Furnishings

Funding Options

Proposals may be approved for full or partial funding.

Assessment of Need and Accountability

The Information Technology Governance Council and the Student Technology Fee Advisory Committee share a fiduciary responsibility for ensuring that technology fee revenues are used for purposes that comply with Florida Statute 1009.24. Academic and administrative units awarded funds as a result of a Student Technology Fee proposal will be asked to document the use of the technology fee funds in a final project report that is addressed to the Student Technology Fee Advisory Committee.

Proposal Evaluation and Award Schedule 2019-2020

Deadline for submitting proposals: May 12, 2020 at 5PM

Proposals are reviewed by the Technology Fee Advisory Committee May 12-May 22

Proposals are voted on by the Technology Fee Advisory Committee: May 26, 2020

IT Governance council meets for final vote: June 9, 2020

Submission Deadline

The published submission deadline of May 12, 2019, 5PM is firm. Late submissions will not be accepted.

OMNI Financials Requirements

Fund 615 was created in OMNI for technology fee transactions. Awarded funds must be transferred to a college‐level or department‐level OMNI departmental budget ID that will be used only for technology fee transactions. These IDs have already been created for the colleges, central IT organizations and many individual departments. To facilitate tracking of project‐related expenditures, the Committee will provide a unique OMNI chartfield for each approved project. Each project‐related transaction must include the designated chartfield when entered into OMNI.

Contact

Please direct any questions to Student Technology Fee Awards Program Administrator Tom Morgan at tmorgan@fsu.edu or 850-645-8936.

 

Florida Statute 1009.24 provides for a Technology Fee. The specific language of the statute is:

A technology fee of up to 5 percent of the tuition per credit hour, beginning with the fall term of the 2009‐2010 academic year. The revenue from this fee shall be used to enhance instructional technology resources for students and faculty. The technology fee shall not be included in any award under the Florida Bright Futures Scholarship Program.

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