Office 365 Coming to Employees

With Office 365, the sky is literally the limit.

Starting this fall, Information Technology Services (ITS) is upgrading Florida State University to Office 365, a suite of productivity tools from Microsoft.

In addition to a 50GB mailbox, Office 365 enables employees to access their email, calendar and contacts from virtually anywhere, anytime. An improved online interface makes it easy to sign in to email through any Web browser, and increased mobility supports a quick shift to mobile devices when on the go.

Email, however, is just the tip of the iceberg. As part of the upgrade, Office 365 also gives employees access to several, valuable collaboration tools. OneDrive for Business offers each employee a massive 1TB (terabyte) of cloud storage, allowing employees to access files from anywhere and securely share and edit documents with others at Florida State University. Another convenient tool, Office Online, enables users to access online versions of Word, Excel, PowerPoint and more. Employees will also be able to download free Office apps for personal devices—including Word, Excel, PowerPoint and more—through Office 365 ProPlus, which provides a full Office experience on up to fifteen personally-owned devices: five computers, five phones and five tablets.

The upgrade will migrate all employee email accounts from Exchange—Florida State University’s on-site email system—to Office 365—Microsoft’s cloud-based email system—and will take place over several months. The biggest change is a new look for Webmail (also known as Outlook Web App). Otherwise, email, calendars and contacts will automatically transfer to Office 365, and everyone’s email address and password will stay the same. After the upgrade, employees can continue to access their email in all the familiar ways: on their desktop, online and on mobile devices.

Employees will need to take several steps to get ready to use Office 365 though, and should watch for an email with tips on how to prepare.

To learn more, visit the ITS Office 365 Web page.